Kids Come First will ensure that children are supervised at all times. From time to time school aged children will need to leave the program room to go to the washroom and/or to get something that will take them away from the group. Children leaving the room will be sent in a “buddy system”. This means that a minimum of two (2) children will be sent together and will return together.
Children in the toddler and preschool rooms will be accompanied by a teacher to the washroom. If the washroom is within the classroom and a teacher has a view of the area, a preschool child can use the facilities while the teacher observes from the room.
For School Age Children, Kids Come First will arrange to use a washroom space within the classroom (i.e. kindergarten rooms) wherever possible. If there is no access or the washrooms are being used, the children will be directed to the nearest washroom space. Staff will use their walkie talkies to inform the other staff that the children are on their way. Once the children have finished and are ready to return, the teacher will radio their classroom teacher that the children are on their way back.
If children are using a washroom in the main area of the school, children will also be sent in the “buddy system”. A teacher that is in direct view of the washroom doors will stand in the doorway of the classroom ensuring that the children have reached their destination. If a washroom is around the corner, the teacher will still stand in the doorway under the children return. Staff will monitor the time the children have been gone. Staff will decide what a reasonable amount of time that the children can be gone from the room before a search of the area is put into place. (i.e.3-4 minutes for a washroom break)
Staff must use their walkie talkies to communicate with each other when children are out of the view of staff. If the children’s return is delayed due to a reason such as can’t locate the items the children require, a staff will radio that the children will be delayed. That staff must radio when the children are returning to the program.
Children coming in from outside must have a teacher coming in with them OR in the event that no teacher can go in, the children (in a buddy system) must be received by a teacher inside. It is understood that staff will never be alone with one child. If a child must go in, a second child will be requested to go with him/her. Staff will use the walkie talkies to communicate that children are entering or exiting the building. No child(ren) will be sent into the building without being received by a staff member.
When children are temporarily missing
If the children leave the program room and have not returned within 3-4 minutes, a teacher will be sent to check on the children. If the children are still in the washroom or getting materials, the teacher will continue to monitor until the child returns.
If the children have not returned and are not where they are supposed to be (i.e. in the washroom) AND are missing for more than 5 minutes, the following procedures will be followed:
- All staff will be alerted that the child(ren) are missing
- The child care premises including outdoor areas
- The adjacent school will also be searched.
- A staff member who is not searching the premises will immediately alert the child’s parents (in the event parents have additional information about child’s whereabouts)
- If the child(ren) is/are temporarily missing but found (if they return after the search) a serious occurrence must be filed
- If the child(ren) are still missing after a quick search of the premises and the staff does not know where the child/children are Police are to be called. A serious occurrence must also be filed.