Criminal Reference Check Policy & Procedures - Kids Come First Child Care Centre

Offence Declarations (ODs)

The Executive Director or designate is responsible for obtaining an OD from the following individuals in accordance with the timelines indicated below. Kids Come First will use the Offence Declaration form provided by the Ministry of Education.

Individual	Timeline
Employees Volunteers Board members Students (including international students)	Annually, no later than 15 days after the anniversary of the most recent CRC, VSC or OD; Where a VSC/CRC has been provided by a student or volunteer that is more than 6 months old and less than 5 years old before the individual starts interacting with children; and After any break in the relationship with the licensee that has lasted less than 6 months, only if an OD would have been required during the break, before the relationship resumes.
Other persons who provide child care or other services to children at the child care centre	if an attestation is not otherwise provided, prior to interacting with children; and annually, no later than 15 days after the anniversary date of the most recent OD or attestation (if the person continues to provide such child care/other services).

Individual

Timeline

Employees

Volunteers

Board members

Students (including international students)

Annually, no later than 15 days after the anniversary of the most recent CRC, VSC or OD;
Where a VSC/CRC has been provided by a student or volunteer that is more than 6 months old and less than 5 years old before the individual starts interacting with children; and
After any break in the relationship with the licensee that has lasted less than 6 months, only if an OD would have been required during the break, before the relationship resumes.

Other persons who provide child care or other services to children at the child care centre

if an attestation is not otherwise provided, prior to interacting with children; and
annually, no later than 15 days after the anniversary date of the most recent OD or attestation (if the person continues to provide such child care/other services).

ODs will be obtained from the individuals mentioned above every calendar year except if the individual has to provide a VSC/CRC that year.
Any individual from whom Kids Come First is required to obtain a VSC/CRC must provide ODs to the Executive Director or Designate at the child care centre as soon as reasonably possible any time they are convicted of any offence under the Criminal Code (Canada).
The Executive Director or Designate who received an OD from an individual will review it and keep it on file at the child care centre in a secure location for three years after it was created.

Attestations

The Executive Director or Designate is responsible for obtaining an attestation from the following individuals in accordance with the timelines indicated below.

Individual	Timeline
Other persons who provide child care or other services to children at the child care centre	If an offence declaration is not otherwise provided, prior to interacting with children; and Annually, no later than 15 days after the anniversary date of the most recent OD or attestation (if the person continues to provide such child care/other services).

Attestation or offence declarations are NOT required for active duty first responders (i.e. police, fire and emergency medical/paramedic professionals AND any professionals governed by the Regulated Health Professions Act, 1991 or by the Social Work and Social Service Work Act, 1998.
All attestations will be from the person’s employer or the person/entity who retained the person’s services (e.g. a child’s parent).
Where the Ministry of Education template form is not used, every attestation will include the following confirmations:
the employer, person or entity has obtained and reviewed a VSC from that person;
the VSC was performed within the last 5 years; and
the VSC did not list any convictions for any offences under the Criminal Code of Canada which are listed in subparagraph 1 ii of subsection 9 (1) of the CCEYA.
The Executive Director or Designate who received an attestation from an individual will review it and keep it on file at the child care centre in a secure location for three years after it was created.

Where an individual needs to keep their original attestation, The Executive Director or Designate will review the attestation and create a true copy to keep on file at the child care centre.

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