A)   Obtaining a PRC (i.e. VSC or CRC as applicable)

1.    The person from whom a PRC is required must:

i.      apply for a PRC from the local police department where the individual resides, submit the required fee for a PRC; and

ii.     provide the evidence of application (where there is a delay in processing the application) to The Executive Director or Designate ; or

iii.    provide the original PRC to the Executive Director or Designate for review prior to starting the position or otherwise interacting with children, or within [time period] if the person has been allowed to start their position or interact with children.

2.    Upon receipt of a PRC, the Executive Director or Designate must:

i.      confidentially review the PRC to ensure that it meets the requirements outlined in this policy;

ii.     where the individual needs to keep their original PRC, create a true copy of the document to keep on file at the child care centre for three years after the true copy was created; and

iii.    place the PRC (original or true copy, where applicable) in a secure location at the child care centre with limited access.

3.    6 months before a new VSC is required, The Executive Director or Designate must:

i.      notify the individual(s) who need to provide a new VSC in writing and require them to apply for a new VSC; and

ii.     obtain a new VSC from the individual(s) no later than 15 days after the 5-year anniversary date of the most recent VSC.

How to create a true copy of a PRC:

1.    Make a complete and legible photocopy of the original PRC;

2.    Make a true copy statement on the photocopy by:

i.      Writing “Original received and reviewed by:” and printing the full name of the individual who received and reviewed the original PRC;

ii.     Writing “Date received and reviewed:” and printing the full date the PRC was received and reviewed; and

iii.    Signing the true copy statement (the signature must be that of the individual who received and reviewed the PRC).

B)   Submitting an Offence Declaration

1.    The Executive Director or designate must:

i.      Make the OD template available at all times at the child care centre to individuals who are required to complete an OD; and

ii.     When the anniversary date for a previous OD is approaching provide a reminder to the individual in writing and the OD template.

2.    The individual who is required to provide an OD must:

i.      Complete either the template available online or at the child care centre, or complete their own OD that contains all the required information;

ii.     Provide the completed OD to the Executive Director or Designate no later than 15 days after the anniversary date of the most recent OD.

3.    Upon receipt of an OD, the Executive Director or Designate must:

i.      confidentially review the OD to ensure that it meets the requirements outlined in this policy; and

ii.     Place the OD in a secure location at the child care centre with access limited.

C)   Obtaining an Attestation

The Executive Director or Designate must inform any ‘other person’ that an attestation is required prior to interacting with children.

Upon receipt of an attestation, the Executive Director or Designate must:

i.      confidentially review the attestation to ensure that it meets the requirements outlined in this policy; and

ii.     Place the attestation in a confidential file in a securely locked cabinet with access limited to the licensee or designate only.